Executive Assistant/Office Manager

The Executive Assistant/Office Manager supports our CEO and executive leaders across Bryn Pharma. Strong candidates will have a proven track record of success supporting executives in a fast-paced corporate environment. Candidates will need to maintain the utmost confidentiality, providing business operational support with a sense of urgency and delivering on complex details with accuracy in a timely manner. The ideal candidate has demonstrated experience providing administrative and office management, as well as the ability to comfortably manage multiple competing priorities. Competitive candidates will command a strong attention to detail and an ability to thrive in a fast-paced environment.

  • Provide executive assistant support to the CEO and various members of our leadership team, including internal and external parties, with a high level of professionalism and in a manner that positively reflects Bryn Pharma.
  • Manage, organize, and sustain complex contact records, calendar(s), and c-suite events (e.g., offsite meetings, group private dining events, team building, executive leadership team meetings, etc.).
  • Prepare agendas, reports, special projects, announcements, presentations and other documents in Word, Excel, PowerPoint in support of the leadership team.
  • Arrange travel, accommodations, and itineraries for the CEO and leadership team as needed.
  • Prepare and submit expense reports on a timely basis. Reconcile to ensure reimbursements are appropriately completed.
  • Process invoices for payment, review expense reports for T&E compliance for leadership team and aid in preparation of quarterly and annual budget reviews, along with other financial presentations.
  • Assist in HR processes, such as payroll submission, onboarding new employees, interview scheduling, job postings, HR system updates, and other activities as assigned.
  • Lead office management responsibilities to include liaising with property management, managing office supply inventory and ordering, and setting up laptops and video conferencing systems, safety trainings, and the like.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours.
  • Assist in managing technology, facility, and security issues.
  • Research vendors and pricing for various needs, such as business cards.
  • Maintain documents and records in appropriate, retrievable files.
  • Coordinate project planning activities and facilitate meetings to help ensure the team delivers against its commitments with the highest quality deliverables in a timely fashion.
  • Assess existing processes and identify opportunity for improvement.


  • Completed bachelor’s degree level of education.
  • At least 8 years high-level executive administrative management experience, preferably with 5+ years' experience in a fast-paced executive environment.
  • Be present in an office environment 3-4 days per week located in the central NJ area.
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Proven professional demeanor with ability to support several leaders and projects.
  • Demonstrate solid organizational skills including ability to prioritize and coordinate multiple tasks, excellent attention to details.
  • Expertise in Microsoft Office applications, specifically Outlook, MS Teams, Word, Excel (advanced preferred, intermediate required), and PowerPoint (Intermediate required).
  • Excellent verbal and written communication, as well as time management skills; proven ability to prioritize, communicate, meet and drive deadlines.
  • A creative problem solver with a ‘hands-on’ approach to providing solutions.
  • Proactively sources information; resourceful.
  • Willingness to learn and grow.
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